Human Resource Assistant, Part-time

NexGen is looking to add a Part-time Human Resources Assistant to their growing team! 

Why NexGen?

NexGen Contracting, the self-perform arm of Gray, is based in Franklin, TN, and specializes in executing turnkey project scopes, including concrete, steel, millwright, and finishes. NexGen is fully integrated with Gray Construction and serves as a preferred subcontractor. The NexGen team is made of career, trade-specific professionals and core craftsmen with decades of experience who are dedicated to meeting our customers’ unique needs. NexGen offers a wide range of self-perform services, which include supervision, administration, craft labor, materials, tools, documentation, consumables, and safety devices to successfully carry projects from start to finish.

Why Gray?

Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Automotive, Distribution, Mission Critical, and Commercial.

Founded in 1960, Gray’s robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world’s most sophisticated organizations. Still, these areas don’t define Gray—our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray.

Position Summary

An HR Assistant supports the Human Resources department by maintaining accurate employee information, coordinating HR communications, and ensuring compliance with key HR processes. This role helps manage documentation, assists with onboarding and verification requirements, and provides general administrative and operational support to keep HR functions running smoothly and efficiently

Who we want… (Requirements)

• The new team member is required to have a High School Diploma or GED and a minimum of four (4) years of experience in an administrative position.
• Experience in human resources is highly preferred.
• Must possess strong computer skills including the ability to utilize Microsoft Office products, with a heavy emphasis on Excel spreadsheet creation and maintenance, and HCM software.
• Experience with HCM or database system a plus.
• The selected candidate will have excellent communication skills.
• Maintains strict confidentiality of team members’ personal information.

The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you.

The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you.

The requirements listed above are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What we expect… (Essential Functions)

• Maintain team member data in the HCM (UKG) system on a weekly basis.
• Distribute HR Communications such as email announcements including new team members, promotions, and various other announcements (births, promotions, etc.).
• Maintain personnel files, departmental archives, meeting minutes, process invoices, etc.
• Prepare weekly, monthly and departmental reporting.
• Provide back up for verification of Form I9 and assist with audits when necessary.
• Provide site team with required job site postings to ensure compliance with federal, state and NexGen internal postings.

• Order business cards for all team members on project teams.
• Arrange for gifts or flowers for team members (birth, death).
• Provide general administrative support to the Human Resources team.

• Performs other related duties as assigned.

Visa Sponsorship: This role is not eligible for visa sponsorship.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear.  They may occasionally be required to climb or balance, stoop, kneel, or crouch.  Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision.

Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required.

Supervisory Responsibilities

This position has no supervisory responsibilities.

EEO Disclaimer

Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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