Executive Assistant – Real Estate
Position Summary
We are seeking an experienced and organized Executive Assistant to support senior leadership in our real estate operations. The ideal candidate will provide high-level administrative support, assist with property management coordination activities, and uphold excellent communication with internal teams, clients, tenants, and vendors. This role requires a proactive problem-solver with strong attention to detail and the ability to manage multiple priorities in a fast-paced real estate environment.
Key Responsibilities
Administrative Support
- Provide high-level administrative assistance to executive leadership including calendar management, email correspondence, travel arrangements, and meeting coordination.
- Draft, edit, and prepare professional business communications (emails, memos, presentations, reports).
- Real Estate Operations
- Coordinate scheduling and logistics for property showings, inspections, and tenant meetings.
- Assist with lease documentation and ensure accurate record keeping of contracts, renewals, and tenant files.
- Support tenant and owner inquiries, delivering timely, professional responses.
Communication & Relationship Management
Act as a liaison between leadership, team members, clients, tenants, and external partners.
- Maintain organized communication channels and ensure messages are tracked and executed.
- Coordination & Project Support
- Coordinate vendor and maintenance schedules as needed and follow up on task completion.
- Assist with special projects related to administrative improvements, marketing campaigns, and operational initiatives.
Qualifications
- Experience: 2–5 years in executive support or administrative roles, preferably within real estate, property management, or related industries.
- Communication Skills: Excellent written and verbal communication skills with a professional phone presence.
- Organizational Skills: Strong ability to manage multiple tasks, priorities, and deadlines with minimal supervision.
Technical Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort using real estate databases or property portals.
- Interpersonal Skills: Professional demeanor with strong relationship-building abilities and a client-centric approach.
Preferred (Optional)
- Prior experience supporting executive leadership in a real estate or property management setting.
- Familiarity with lease administration, CRM/MLS systems, and online tenant portals.
- What Youll Bring
- Exceptional organization and proactive work style
- High level of professionalism and confidentiality
- Ability to thrive in a collaborative, fast-moving environmen