V105 - Office Administrator & Legal Assistant

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description:

Join Job Duck as an Office Administrator & Legal Assistant and play a vital role in supporting a busy litigation team. This position ensures smooth operations by managing administrative tasks, coordinating schedules, and maintaining organized case files. You’ll handle document preparation, travel logistics, and billing coordination, allowing attorneys and paralegals to focus on legal strategy. If you thrive in a structured environment, value precision, and enjoy being the dependable backbone behind the scenes, this role offers an opportunity to make a meaningful impact every day.

• Salary Range: $1,150 – $1,220 USD

Responsibilities include, but are not limited to:

• Organize and maintain electronic and physical case files

• Prepare, format, and proofread non-substantive litigation documents

• Communicate with internal departments to relay litigation needs

• Assist with billing coordination, expense tracking, and time-entry follow-ups

• Assist with court filing logistics and e-filing systems under supervision

• Handle day-to-day administrative tasks to maintain workflow efficiency

• Coordinate calendars for depositions, hearings, and meetings

• Arrange travel accommodations and prepare itineraries

• Provide direct secretarial support to litigation paralegals and case teams

• Maintain strict confidentiality and adhere to firm policies and procedures

• Reserve conference rooms and vendor services as needed

Requirements:

Required Skills

• Strong organizational and multitasking ability
• Excellent attention to detail and accuracy
• Proficiency in Microsoft Office Suite
• Ability to follow SOPs and structured processes
• Calm under pressure and emotionally steady

• 2 years of experience Working Remotely.

• Customer service/secretary experience
• Effective written and verbal communication
• Service-oriented mindset with a collaborative approach
• Confidentiality and discretion in handling sensitive information

 Tools/Software:

• Microsoft Office Suite, e-filing platforms, document management systems

Timezone:

• Central Standard Time (CST)

Calls per Week:

• Fewer than 10

Work Shift:

Languages:

Ready to dive in? Apply now and make sure to follow all the instructions! 

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.