V101 - Client Relations Administrative Assistant
Job DuckFor ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.
As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!
Job Description:
Join Job Duck as a Client Relations Administrative Assistant and become a vital part of a dynamic team that supports high-level operations and client engagement. In this role, you will manage communications, coordinate schedules, and ensure seamless execution of administrative tasks that keep the business running smoothly. You’ll work closely with leadership, handle sensitive information with discretion, and provide exceptional service to clients and internal stakeholders. This position is ideal for someone detail-oriented, proactive, and highly organized, who thrives in a fast-paced environment and enjoys building strong professional relationships.
Salary Range: 1,060 - 1,150 USD per month
Responsibilities include, but are not limited to:
Draft and prepare documents such as financial recasts, roadmaps, engagement agreements, and closing letters
Prioritize and direct incoming calls and emails to the Executive
Coordinate monthly Zoom meetings for the Entrepreneurship Attorney Group and manage presenter scheduling
Handle client closings electronically, prepare e-signature documents, and share executed files via SharePoint
Follow up with clients regarding unpaid invoices
Add new clients and contacts to Clio Grow and manage transitions to Clio Manage
Schedule meetings, calls, and lunches for the Executive
Answer and screen phone calls for inquiries and meeting requests
Requirements:
1-2 years of experience as an Executive Assistant
Fluent in English (spoken and written)
Prior experience in administrative or executive support roles
Familiarity with CRM systems and financial tools
Comfortable with taking calls
Software
CRM: Clio
VOIP: Zultys
Microsoft suite
Convertkit, Adobe, ChatGPT, Podcastle AI
Work Schedule: Monday-Friday
Expected call volumes: Some calls involved
Location: Remote Eastern Standard Time [EST]
Work Shift:
8:00 AM - 5:00 PM [EST][EDT] (United States of America)Languages:
EnglishReady to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.