Operations Support & Executive Assistant

Ledgebrook is seeking an Operations Support & Executive Assistant to join our growing team and support day-to-day operational activities. Our mission is to deliver solutions efficiently and with a strong focus on quality and process improvement, meeting the expectations of both our partners and internal teams.

• Assist in managing calendars and maintaining the AVP’s schedule balance between meetings and other commitments
• Support the organization of interviews and follow-up on offers
• Handle IT logistics, such as ordering laptops and coordinating shipments
• Organize welcome packages and coordinate onboarding schedules with UA - Technical Lead
• Prepare meeting minutes from sessions with the AVP and Operations team
• Manage co-working space bookings and other office logistics
• Plan and coordinate Operations team events, as well as restaurant and entertainment arrangements
• Assist with travel bookings and maintain agendas for business trips

If you are well-organized, detail-oriented, thrive in a dynamic environment, and are passionate about helping teams achieve their goals – we would love to hear from you!

Please note: This role is Poland-based and offered exclusively on a B2B contract.

Here at Ledgebrook we’re passionate about creating a team that thrives on continuous learning and shares our excitement about building a company from the ground up. We’re looking for people to join us with:

• A passion for delivering world-class customer service to our internal and external customers
• Intellectual curiosity and a strong desire for innovation, rather than following the status quo
• A hunger for continuous learning and opportunities to grow
• Agile prioritization skills coupled with a keen sense of urgency - we balance getting it right with getting it done right now
• A strong drive and desire to win together as a high-performing team
• A moral compass to "do the right thing, period." We have zero tolerance for toxic behaviors
• An eagerness to actively participate and connect with the whole team, across remote locations
• An honest, transparent communication style
• A proactive, solution-oriented mindset. We don’t look for blame, we look for the solution

• Excellent English written and verbal communication skills
• Experience as an Executive Assistant, Team Assistant, or similar administrative role
• Strong organizational and multitasking skills to handle diverse operational and administrative responsibilities
• Proactive and detail-oriented mindset, ensuring tasks are completed accurately and on time
• Effective communication and interpersonal skills to work with leadership, colleagues, and external partners
• Ability to adapt in a dynamic environment and manage shifting priorities
• Experience with office software (MS Office / Google Workspace) and collaboration tools
• Professional, reliable, and able to maintain confidentiality

• Competitive salary and meaningful equity
• Completely remote, flexible schedule, and monthly coworking gatherings
• Unlimited paid time off
• Clear ownership and impact from day one
• Collaborative, transparent work culture