Office or Remote Administrative Assistant

We are seeking a highly organized and proactive Office or Remote Administrative Assistant to join our team. This role is vital in ensuring smooth daily operations, supporting various departments, and maintaining effective communication across the organization. Whether you prefer working from our office or remotely, you will play a key role in helping our team stay efficient, focused, and connected.

This position offers an exciting opportunity to contribute to a dynamic work environment while honing your administrative skills and supporting a diverse range of projects.

Key Objectives

• Provide comprehensive administrative support to multiple teams and managers.
• Manage scheduling, correspondence, and document organization efficiently.
• Serve as a reliable point of contact internally and externally.
• Facilitate smooth office operations or remote workflows to maximize productivity.

Responsibilities

• Coordinate calendars, schedule meetings, and manage appointments.
• Prepare, proofread, and distribute reports, presentations, and correspondence.
• Handle incoming calls, emails, and other communications promptly and professionally.
• Maintain organized electronic and physical filing systems.
• Assist with travel arrangements, expense reports, and event planning as needed.
• Support onboarding processes and team coordination efforts.
• Collaborate with cross-functional teams to ensure timely completion of administrative tasks.
• Adapt to evolving priorities and manage multiple tasks with attention to detail.

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Proven experience as an administrative assistant or in a similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with collaboration tools (e.g., Zoom, Slack, Google Workspace).
• Excellent written and verbal communication skills.
• Exceptional organizational and time-management abilities.
• Ability to work independently and as part of a team.
• Discretion and confidentiality in handling sensitive information.
• Comfortable working in either an office environment or remotely with reliable internet access.

Benefits

• Flexible work location: choose between office-based or remote work.
• Competitive salary and performance-based incentives.
• Comprehensive health, dental, and vision insurance plans.
• Paid time off and holiday benefits.
• Professional development opportunities and ongoing training.
• Supportive and inclusive company culture focused on work-life balance.