Administrative Assistant

Administrative Assistant

Location:

Remote (with reliable internet connection)

Work Hours:

4:00 PM – 12:00 AM (South Africa Time)

Role Overview

Were seeking a reliable and detail-oriented Administrative Assistant to support operational tasks including filing, preparing letters and emails, and handling phone communications. You will be an essential part of the team, ensuring administrative processes are organized and responsive.

Key Responsibilities

Administrative Support

• Manage and organize digital and physical filing systems.

• Draft, format, and send internal and external letters, emails, and documents.

• Prepare and maintain office forms, templates, and correspondence.

Communication

• Answer and manage incoming calls professionally and courteously.

• Take messages and/or route calls to appropriate team members.

• Communicate with clients and internal staff as needed, maintaining a professional tone.

Record Keeping

• Maintain accurate records of correspondence, files, and administrative logs.

• Support the updating of contact lists and database entries.

Coordination

• Support scheduling and coordination of team activities.

• Assist with simple calendar management and reminders.

Qualifications & Skills

Required

• Excellent written and verbal communication.

• Strong organizational and time-management skills.

• Comfortable handling standard office tasks (letters, filing, calls).

• Professional phone manner and client-focused attitude.

Preferred

• Previous administrative experience (remote work a plus).

• Proficiency with Microsoft Office (Word, Excel, Outlook) or Google Workspace.

• Ability to work independently with minimal supervision.

Working Conditions

• Fully remote position — must have a quiet workspace and reliable internet.

• Work schedule is fixed as 4 PM – 12 AM (SAST) — punctuality and consistency are essential.