Accounting Assistant 5-8 (Accounts Payable)
State of MichiganJob Description
MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here.
Accounting Assistant 5-E7
This position is responsible for the pre-audit and processing of vendor payments for CFA budget in SIGMA. The position processes commodity and non-commodity-based payments, along with journal vouchers and correcting entries in SIGMA. In addition, this position interacts with other department staff and vendors.
Accounting Assistant A8
This position serves as an advanced level worker responsible for the pre-audit and processing of payments for CFA budget in SIGMA. The position reconciles and processes commodity and non-commodity-based payments in SIGMA, along with journal vouchers and correction documents in SIGMA. The position ensures all transactions post correctly to balance sheet accounts in SIGMA, as well as ensuring proper chart of account coding and event types are applied for journal vouchers and correction documents in SIGMA. Explains work instructions to other Accounting Assistants in the work area, adapting guidelines to the assignment as necessary. In addition, this position interacts with other department staff and vendors.
View the job specification here.
View the Accounting Assistant 5-E7 position description here.
View the Accounting Assistant A8 position description here.Required Education and Experience
Education
Educational level typically acquired through completion of high school.
Experience
Accounting Assistant 5
No specific type or amount is required.
Accounting Assistant 6
One year of administrative support experience.
Accounting Assistant E7
Two years of administrative support experience, including one year equivalent to an Accounting Assistant 6, involving posting financial data to ledgers, preparing invoices, billings and/or vouchers, reviewing and coding financial information, and maintaining account balances.
Accounting Assistant 8
Three years of administrative support experience, including one year equivalent to an Accounting Assistant E7, involving posting financial data to ledgers, preparing invoices, billings and/or vouchers, reviewing and coding financial information, and maintaining account balances.Additional Requirements and Information
Work Location: This position is located in Lansing, Michigan and will require reporting in person for the first two weeks. After the initial training period, a hybrid work schedule may be approved that will allow work to be performed remotely up to 50% of the time with the other 50% of the work being performed in-person in Lansing.
Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed may be notified of the results.
New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification. All new employees will complete additional online training to successfully complete their non-custody new employee training.
Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services. All employees must meet these ethical standards and all appointing authorities are obligated to enforce these ethical standards.
As part of this effort all employees are required to report any possible conflict of interest, please review the information and be prepared to respond to questions related to the information in your application. Ethical Standards and Conduct (Note: you do not need to fill out the form)
Certain positions may require a criminal history background check.
The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017. Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.
All required documents must be attached and submitted at the time of application for further consideration. Applications must be submitted through NEOGOV to be considered.
All required documents must be attached and submitted at the time of application for further consideration. Required documents include a Cover Letter, Resume, and Transcript (if applicable). Applications must be submitted through NEOGOV to be considered. Interested applicants who are attaching transcripts must attach a copy of your official college transcripts indicating the specific type of degree earned and the conferred/graduation date. (Un-official or web-based transcripts will not be accepted.) More information regarding what constitutes an official transcript can be found here (Download PDF reader). If you have questions or need assistance uploading and/or attaching your documents, please call the Office of Career Services toll free at 1-800-788-1766.
Accommodations
If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator for the agency that posted this position vacancy.